SISTEM PENATAAN ARSIP AKTIF DAN INAKTIF PADA BAGIAN PENGUJIAN KENDARAAN BERMOTOR (PKB) DI DINAS PERHUBUNGAN KUTAI KARTANEGARA --

ABSTRACT

M. Rahman Fajri, NIM. 18622070. Active and Inactive Archive Management System in the Motor Vehicle Testing Section (PKB) at the Transportation Service of Kutai Kartanegara Regency. D3 Business Administration Study Program, Samarinda State Polytechnic Administration Department. Supervisor I Andi Nurhasanah, SE., MBA. Supervisor II Drs. Muchtar Sehe, M.Si.
The purpose of writing this final project is to find out the active and inactive file management system in the Motor Vehicle Testing section at the Transportation Service Office of Kutai Kartanegara Regency and as a requirement to fulfill the Associate Expert degree in the DIII Business Administration Study Program, Department of Business Administration, Samarinda State Polytechnic. Writing this final project using the method of observation, interviews, and literature study. The problems studied in this research are: (1) How is the archive arrangement; (2) the steps taken to organize the archives; and (3) the constraints faced in the arrangement of archives. This research procedure has the objectives, namely; (1) To find out how to organize archives; (2) To find out the steps taken to organize the archives; (3) To find out the obstacles faced in the arrangement of archives. The research location is at the UPT Motor Vehicle Testing (PKB) at the Transportation Service of Kutai Kartanegara Regency. The object of this research is the active and inactive archive management system. The data collection methods are, Observation, Interview, and Literature Study. The data collected were analyzed by descriptive analysis.
Overall, the archives that are managed at the UPT Motor Vehicle Testing at the Transportation Service of Kutai Kartanegara Regency are well-organized and neat, although there are still some shortcomings, while the storage system uses a date or chronological system. The structuring steps taken include grouping archives, recording in the agenda book, giving index cards, and compiling. Meanwhile, the obstacles faced are the lack of human resources, and the absence of special personnel who handle archival problems and lack of equipment. Based on the results of the research above, it can be concluded that the active and inactive archive arrangement system at the Motor Vehicle Testing Unit at the Kutai Kartanegara Transportation Service has been well organized, but not perfect because there are still files that are only included without good marking.

Keyword : archive, document, administration.